WRITING LETTER

Hello everyone. Today I will explain a little about the material Writing Letter.

Definition

A letter is a written message that can be handwritten or printed on paper. It is usually sent to the recipient via mail or post in an envelope, although this is not a requirement as such. Any such message that is transferred via post is a letter, a written conversation between two parties.

Types of Letters

Let us first understand that there are broadly two types of letter, namely Formal Letters, and Informal Letters. But then there are also a few types of letters based on their contents, formalities, the purpose of letter writing etc. Let us have a look at the few types of letters.

• Formal Letter: These letters follow a certain pattern and formality. They are strictly kept professional in nature, and directly address the issues concerned. Any type of business letter or letter to authorities falls within this given category.
• Informal Letter: These are personal letters. They need not follow any set pattern or adhere to any formalities. They contain personal information or are a written conversation. Informal letters are generally written to friends, acquaintances, relatives etc.
• Business Letter: This letter is written among business correspondents, generally contains commercial information such as quotations, orders, complaints, claims, letters for collections etc. Such letters are always strictly formal and follow a structure and pattern of formalities.
• Official Letter: This type of letter is written to inform offices, branches, subordinates of official information. It usually relays official information like rules, regulations, procedures, events, or any other such information. Official letters are also formal in nature and follow certain structure and decorum.
• Social Letter: A personal letter written on the occasion of a special event is known as a social letter. Congratulatory letter, condolence letter, invitation letter etc are all social letters.
• Circular Letter: A letter that announces information to a large number of people is a circular letter. The same letter is circulated to a large group of people to correspond some important information like a change of address, change in management, the retirement of a partner etc.
• Employment Letters: Any letters with respect to the employment process, like joining letter, promotion letter, application letter etc.

Sample Letter Format

Contact Information (Include your contact information unless you are writing on letterhead that already includes it.)
Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Contact Information (The person or company you are writing to)
Name
Title
Company
Address
City, State Zip Code

Greeting (Salutation Examples)

Dear Mr./Ms. Last Name:
Use a formal salutation, not a first name, unless you know the person well. If you do not know the person's gender, you can write out their full name. For instance, "Dear Pat Crody" instead of "Dear Mr. Crody" or "Dear Ms. Crody." If you do not know the recipient’s name, it’s still common and acceptable to use the old-fashioned “To Whom It May Concern.”

Body of Letter

• The first paragraph of your letter should provide an introduction as to why you are writing so that your reason for contacting the person is obvious from the beginning.
• Then, in the following paragraphs, provide specific details about your request or the information you are providing.
• The last paragraph of your letter should reiterate the reason you are writing and thank the reader for reviewing your request. If appropriate, it should also politely ask for a written response or for the opportunity to arrange a meeting to further discuss your request.

Closing

Best regards, (Closing Examples)

Signature

Handwritten Signature 

EXAMPLE OF THE LETTER

(informal letter)

Dear Syahdan and Andhika

Hi there. how are you guys? I hope you guys are okay. I haven't seen you since I left the country to further my education. My family and I are doing well, how is your family? I hope your family is safe.i would love to meet and be reunited with you as you once were. However, since the corona pandemic virus, we are obliged to remain indoors. I hope when this pandemic is over and I can return to Indonesia to see you again.

From Your Besfriend

Rafi

Andhika: Hey Syahdan, have you read the letter That Rafi sent Yesterday?

Syahdan: Yes, I read it last night

Andhika: I love to hear good news from our friend

Syahdan: Me too. Anyway, i have a great idea

Andhika: What is it?

Syahdan: How about we sending a letter back to him

Andhika: I think it's a good idea

So, Syahdan and Andhika make a letter for they best friend.

Response Letter

Dear Rafi

We are very happy to read and receive letters from you." We also hope that this corona pandemic will be over soon so that we can all be reunited as we once were. We are eagerly awaiting your return to Indonesia. Hope you get back here safely.

From your besfriend

Syahdan and Andhika.

Ok that's all from me, I hope the contents of this blog can help you. If anyone wants to give a suggestion or critism please comment in the comments column.